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Accounting, business and technology insights for those who are blazing their own trail to success.

One Simple Step To Take The Stress Out of Data Entry—Period Locking

Posted by Tham Moyo on September 21, 2017 at 8:00 AM

Imagine being in a meeting with your accountant to review your financial reports for the year. After opening your accounting software, you realize that some reports have magically changed within the past few days. Or maybe you receive a letter from the government tax office requesting proof of your business income, and for some unknown reason, the balances in your accounting software no longer match the tax forms you submitted. An intense rush of panic would probably ensue, and you would embark on a frantic hunt searching for the cause of the problem.

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Perhaps you mistakenly used the wrong date on an invoice, or an employee accidentally changed the sales tax on an expense. Whatever the cause may be, there’s no escaping the inevitable outcome of spending hours sifting through pages of records to reverse all the mishaps.

But what if all this could be avoided. How? With a simple feature in Kashoo called period locking.

What is Period Locking?

In short, period locking prevents your accounting data from being altered in any way. This feature restricts (locks) your data in Kashoo so that no one can remove, edit, or add any records within the restricted period. And all it takes is a few seconds to enable it!

What are the Benefits?

Firstly, period locking saves you from the headache of correcting data that was changed by mistake. The main benefit, however, is in protecting your historical fiscal year data, especially if an accountant or bookkeeper has verified your records as trustworthy. So if you get a letter from the tax office, you can breathe a sigh of relief knowing that your accounting records are intact and unaltered.

To make things even better, you can still share or export data from a locked period without disabling the feature.

How to Activate It?

To learn how to activate period locking, follow our step-by-step guide below:

How to enable Period Locking

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Not only do you have the option of activating period locking on the Web app, it can also be enabled on the Kashoo iPad and iPhone apps. We’ve made it easy to access this feature whether you’re sitting at your desk, on-the-go with your phone in hand, or just relaxing on the couch at home. So why not give yourself the ultimate peace of mind and confidence in knowing your data is secure—you deserve it!

 

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Topics: Know and Grow Your Business, Accounting Basics